Vertimac BV (hereinafter "Vertimac", "we", or "us") attaches great importance to your privacy and considers it important that your details (hereinafter "your data") are treated with the necessary care and confidentiality at all times.
This privacy statement (hereinafter referred to as "Privacy Statement") explains how we process your data and what your rights are in this respect. If you still have questions after reading this Privacy Statement, you can of course always contact us using the contact details below:
The processing of your data includes any processing of data that may identify you as a natural person. You can read more about which data this involves in this Privacy Statement. The term "processing" is very broad and covers, among other things, the collection, storage, use or distribution of your data.
This Privacy Statement applies in cases where Vertimac is responsible for processing your data. This means that Vertimac determines the purpose and means (or the "why" and "how") of processing your data.
In concrete terms, this Privacy Statement applies to the processing of data relating to our website visitors, prospects, customers, business partners, employees and job applicants. If it concerns a company, we still process data of our contact persons at these companies.
We may process data about you if:
Below we clarify what data we can process about you. Depending on your relationship with Vertimac, and the specific situation, we will not process all of your data below.
Users of the Website and Platform
(Contacts at) Prospects, customers and business partners; employees and applicants
For the following categories of persons, we may additionally process the data below:
We will only process your data for legitimate purposes, the processing of which will always be based on the legal grounds listed in the General Data Protection Regulation (the GTC or GDPR). The legal grounds on which we rely are explained below according to your relationship with Vertimac.
Where we rely on your consent, you can withdraw it at any time by contacting us. If you withdraw your consent verbally, please confirm this in writing, by e-mail or by letter.
Where we rely on the legal grounds for processing our legitimate interests, we will limit the impact this may have on your privacy by minimising our use of the data concerned and taking adequate measures to prevent unauthorised use, such as access and security measures. In addition, you always have the right to object to the processing of your data based on our legitimate interests.
(Contacts at) Prospects, customers and business partners
Within the framework of our commercial activities, we process your data because it is necessary for the conclusion, execution or termination of an agreement with our customers and business partners and in order to be able to provide you with our products and/or services. In addition, if necessary, the processing is based on your consent. Where relevant, we also process your data in order to comply with our legal obligations. This is the case, for example, when we are obliged to disclose the identity of the driver of equipment rented by us to the competent services if a traffic offence has been committed.
Finally, we use your data on the basis of our legitimate interests, which in specific cases outweigh any possible prejudice to your rights. In the context of our commercial relationships, for example, we use your contact details to send you newsletters if you are already a customer of ours or have already taken the first step towards possibly purchasing a product or service from us. You always have the possibility to unsubscribe via the link provided at the bottom of each such e-mail. In addition, it is possible that we will contact you after the delivery of a product or service in order to obtain your feedback as our customer or business partner. On this basis, we can evaluate our commercial activities and improve the offer.
Within the framework of the management of our employees, we process your data as this is necessary for the execution of the employment or cooperation agreement we have concluded with each other. We also process your data in order to comply with our legal obligations as an employer.
In addition, on the basis of our legitimate interests as a company, we may also take photographs and/or video footage on which you may be depicted within the context of our business operations or activities that fall outside that context (e.g. staff parties or team building). These images can be made available internally via our intranet. However, if we wish to use photographs or video images of you (also) displayed in external company communications (e.g. for your profile on our website, company videos or other external company communications), we will ask your permission before such use.
We process your medical data on the basis of, among other things, our obligations in the field of employment law, for the purposes of occupational medicine and the assessment of your fitness for work.
We will only process your data relating to criminal convictions and offences to the extent permitted by law and other applicable regulations, in particular to the extent necessary for the management of our own disputes, or to indicate that we should not be involved in such disputes.
As part of an application procedure, we process your data on the basis of your consent.
We collect your data for various purposes. A distinction is made below between the processing of data relating to our prospects, customers, business partners and applicants on the one hand and our employees on the other hand.
(Contacts at) Prospects, customers and business partners; applicants
If we wish to process your data for a purpose other than that for which the data was obtained, we will contact you before further processing that data.
We will not retain your data longer than necessary for the purpose for which the data were collected or are processed.
If it is no longer necessary to process your data, we will delete or anonymise it. If this is (technically) impossible, for example because your data is stored in backup archives, we will keep your data but will not further process it and delete it whenever possible.
As part of an application procedure, we will keep your details for a reasonable period of time in the event of initial failure to cooperate. We will do this in order to be able to inform you during this period of any new and suitable career opportunities within Vertimac.
We obtain your data directly from you, from public sources or from third parties (e.g. from a selection or temporary employment agency if you apply to us through such an agency).
When we obtain your data from public sources, this includes consulting the Crossroads Bank for Enterprises, press releases and other publicly available information. This may involve, for example, consulting your profile on professional social media channels in the context of an application.
We store your data mainly on our internal and highly secured data server.
However, we outsource part of our processing, including the management of our Website and Platform, to third parties. Any external service providers act as data processors took us (see point G).
We and our processors have taken the necessary physical and appropriate technical and organisational (precautionary) measures to safeguard your data against loss or any form of unlawful processing. We restrict access to data to staff and third parties if they need access for legitimate, relevant business purposes.
We will not pass on your data to third parties, unless we are obliged to do so by law, you have given your consent, or it is necessary for one of our aforementioned purposes. When it comes to compliance with our legal obligations, we point out as an example the obligation to disclose the identity of the driver of our rented equipment if the hirer commits a traffic offence in doing so.
Where necessary, we make use of external service providers, so-called "processors", to support our operational purposes such as providing our services, managing our IT systems or executing any other (internal) business processes such as keeping track of our customer and personnel files. If necessary, these external service providers carry out certain processing of data on our behalf. We will only share your data with these external service providers to the extent that this is necessary for the purpose in question. The data may not be used by them for other purposes. In addition, these service providers are contractually bound to ensure the confidentiality of your data by means of a so-called "processing agreement" concluded with these parties.
If we transfer your data to processors who process them outside the European Economic Area, this will only be done to countries where the European Commission has confirmed that they ensure an adequate level of protection for your data, or where other measures have been taken to ensure the lawful processing of your data in these third countries.
You have various rights with regard to the data we process about you. If you wish to invoke one of the following rights, please contact us using the contact details given in the last title of this Privacy Statement.
You have the right to view your data and to receive a copy. This right also includes the possibility to request further information about the processing of your data, including the categories of data that are processed about you and for what purposes.
E.g. you request a copy of the data we process from you.
You have the right to have your data adjusted if you believe that we have incorrect data at our disposal.
E.g. you want to change your e-mail address in our system when you switch to another provider.
You have the right to request that we delete your data without unreasonable delay.
However, we will not always be able to comply with such a request, for example when the keeping of certain data for a certain period of time is required by law.
E.g. you would like us to delete all data that you have provided to us in the context of your application.
You have the right to limit the processing of your data. In this way, the processing is temporarily halted until, for example, there is certainty as to its correctness.
E.g. you are going to switch to another telecom provider, which will give you a new phone number. You wish to stop processing until you have passed on this new number to us, so that we do not try to contact you on your deactivated number.
You have the right to object to the processing of your data based on our legitimate interests. This should be done on the basis of specific reasons related to your situation. In this case, we must stop the processing, unless we have compelling legitimate grounds to continue processing.
However, you can always object to the use of your data for direct marketing purposes, after which we are obliged to stop processing for these purposes.
E.g. you oppose the use of your data for marketing purposes (e.g. sending newsletters).
You have the right to obtain your data, which you have provided to us yourself, in a structured, common and machine-readable form. In this way they can easily be transferred to another organisation.
You also have the right to request us to transfer your data directly to another organisation.
However, we will not always be able to grant such a request. For example, it may be technically impossible to transfer the data concerned directly to another organisation.
E.g. you ask us to transfer the data you have provided to us in the context of an application to yourself and a temporary employment agency.
However, the exercise of the above rights is subject to certain exceptions in order to protect the public interest, our interests and the interests of other individuals.
When you make a request to exercise your rights, if we have doubts about your identity, we will ask you to verify it. For this purpose, we will request documents that allow your identification without reasonable doubt, such as a copy of your identity card. We will do this to prevent your information from ending up in the wrong hands. You can then delete irrelevant data, such as your national registry number and photo.
The exercise of your rights is in principle free of charge. However, if your request is manifestly unfounded or excessive, we may charge you a reasonable fee in the light of the administrative costs incurred by us. In the same case, however, we may choose not to comply with your request. If necessary, you will be informed of the reasons for this.
In any case, we will always inform you within a period of 1 month after receipt of your request at the latest. In case of complex or frequent requests, this period can be extended to 3 months. In the latter case, you will be informed of the extension of the response time.
We may unilaterally decide to make changes to this privacy statement. The most recent version is available at all times on our Website and Platform. The date on which our Privacy Statement was last amended can be found at the bottom of this page.
Despite our best efforts to protect your privacy and to comply with the relevant legislation, it is possible that you do not agree with the way in which we collect, use and/or process your data.
Of course you can always contact us in that case, but you also have other complaint options.
First of all, we would like to point out our contact details again:
You can also lodge a complaint with the Data Protection Authority at any time. For more information, please visit the following page: www.gegevensbeschermingsautoriteit.be/verzoek-klacht-indienen. The Data Protection Authority can be reached via the contact details below:
- by phone: +32 (0)2 274 48 00
- by fax: +32 (0)2 274 48 35
- by e-mail: firstname.lastname@example.org
- by letter: Data Protection Authority
Press Street 35
If you should suffer damage, it is also always possible to bring a claim for damages before the competent court.
For more information regarding complaints and redress options, we invite you to consult the website of the Data Protection Authority: www.gegevensbeschermingsautoriteit.be
Last modified on: 28/07/2020